Virtual Events: The Show Must Go On

Public Relations

Virtual Events: The Show Must Go On

Jamie Fisher

Jamie Fisher
Oct 14, 2020

People on web call

As we continue to navigate our new (virtual) reality, one thing is becoming increasingly clear — the way we approach events for the foreseeable future is evolving. With limitations on gatherings and more hesitation around social events, it’s important to get ahead of the curve for your 2021 events and understand the ways you can bring them online.

When considering a virtual event, it’s important to start with a clear goal in mind. Are you looking to establish your brand reputation as a thought leader in your industry? Do you want to build your lead list? Understanding your end goal is critical to ensure you choose the right type of online experience for your event.

Getting started with virtual events

There are several ways to take your event virtual:

Sponsor a third-party virtual event — All the benefits without all the costs associated with administering and promoting the event. This option allows you to partner with a third party on a topic closely related to your product or service and establish your brand as a thought leader in the industry.

    Conduct a webinar — Dip your toe into the virtual scene. Showcase your brand’s expert knowledge and leadership on timely and compelling topics that directly impact your target audience. If you want to level up, consider hosting a webinar series to keep a regular cadence of communication and engagement with current and potential customers, further establishing your brand as a leader in the industry.

      Deliver a webcast — This option still has a live-audience focus. A webcast differs from a webinar in that it is an online broadcasting of an existing physical event. Webcasts can be used to extend the reach of traditional live events so virtual attendees can watch as well, and may include an audio stream, presentation slides, or video clips.

        Host a virtual conference — This is the whole kit ’n’ kaboodle, plus a technology partner. Host everything from a seminar to a virtual trade show and even have the option of monetizing your event through sponsorships. You can also offer multiple breakout sessions, networking functionality, and exhibitor pages that offer varying opportunities to engage with one or many event attendees.

          Host a hybrid virtual conference — This takes the virtual event one step further by incorporating an in-person audience as well. You now have two audience experiences to address equally (in-person and online). You’ll still want to have a technology partner for this option to help you promote, manage, engage, and measure the event.

            Virtual event activation

            Once you’ve determined the best option for your virtual event, it’s time to take stock of your current tech stack and understand your options for an event technology solution that can easily integrate with your other platforms. If this feels overwhelming, we are here to help! It’s important to choose the right solutions at the onset to ensure your event is successful.

            Another piece to consider at this phase is your content library. What content do you already have on the event topic that can be used in your event communication plan? Blogs, infographics, and preview videos can be a great way to generate excitement with your target audience and provide a preview of the content in your event to help drive registrations. Getting a plan in place and mapping out where your content fits into each communication will ensure you’re earning the right to speak with your audience throughout their buying journey.

            It’s event time! But, your communications shouldn’t stop. In addition to your planned virtual event content, many technology providers allow for in-platform engagement opportunities like Q&As, 1:1 meetings, chat features, and more. Additionally, you can get valuable insight into where your event audience is in the buying process by providing and tracking links to useful resources and content. It can also help gauge their interest level in specific topics and even help identify those customers who are ready to purchase.

            Post-virtual event considerations

            The curtain has closed on your event, now what? Utilize on-demand content promotion to continue lead generation as well as nurture leads gained through the event registrations. Reuse the event content and transform it into an ebook or article to maximize your investment and be efficient in your content development efforts. It’s critical to keep the lines of communication open as you work toward moving leads through the funnel.

            Virtual events are the way of the future. Take the opportunity to cast a wider net through a virtual event and extend the shelf-life of your content to establish a communication nurture program that will help drive your ROI. With access to significantly more data on the attending audience, virtual events are the perfect opportunity to gain invaluable insight into your customers and aid in future marketing and sales efforts. Happy planning!

            Overwhelmed with how to start with planning your virtual event? 
            We can help you identify the best platform to make it happen.

            Reach out to us

            Jamie Fisher
            Get to know Jamie

            Jamie Fisher is an account director at Two Rivers Marketing. When she's not strategizing new ways to grow business for her clients, you can find this Midwest native road-tripping to national parks and enjoying the great outdoors with her husband, Matt, happy-go-lucky son, Noah and smiley daughter, Etta. Reach out to Jamie